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MessAge — AI CRM
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AI Messaging Solo Business Lead Management

73% Faster Lead Response Time

Solo professionals lose 30% of potential clients to slow responses across WhatsApp, Instagram, and email. MessAge responds instantly — turning missed messages into booked appointments.

Role
UX/UI Designer
Duration
8 Weeks
Tools
Figma, Miro
MessAge Dashboard — Unified Inbox, AI Responses, Lead Management

Missed Messages, Lost Revenue

For hairdressers, therapists, and personal trainers, every unanswered message is lost revenue. A client DMs at 10pm — by morning, they've already booked with a competitor.

Solo professionals lose 3-4 clients per week — roughly ₪2,000-4,000 monthly — because they can't keep up with messages across 3-4 platforms at once.

follow-ups ?? when ?? sales closing deals... leads who called? quotes did I send it? service tickets piling up invoices overdue!! ? ! ?! ?? ! ? ! x x x x x x

Designing where user needs and business goals overlap

User Goal
One place for all client messages. Instant responses, even while working. Zero lost leads.
User goal Business goal
Business Goal
Become the go-to AI assistant for solo pros — driving trust, engagement, and conversion through personal automation.

One Inbox, Zero Missed Leads

An AI messaging platform that handles leads automatically, sounds like the owner, and unifies all channels into one view.

Part 2

Research

Research

Research to High-Fidelity in 6 Steps

Interviews
12 users, 6 industries
Affinity Map
Thematic clustering
Empathy Map
Says, Does, Thinks, Feels
Pain Points
Prioritization matrix
HMW
Framing opportunities
Hi-Fi Design
Final screens

4 Questions Driving the Research

01 How do solo pros manage leads across multiple channels today?
02 What makes leads go cold, and how many are lost to slow responses?
03 How do owners feel about AI responding on their behalf?
04 Where is the line between helpful automation and impersonal interaction?
Research notes from user interviews

Research Notes

Raw interview data from 12 solo professionals across 6 industries

Empathy Map — Says, Does, Thinks, Feels

Empathy Map — "The Solo Pro"

Overwhelmed by context-switching, anxious about missing leads, skeptical of generic tools.

Assumptions Tested, Direction Changed

We entered research with clear hypotheses. Some held up — others fundamentally changed the product direction.

What We Expected

  • Slow response time is the main problem
  • Users want a simple auto-reply bot
  • Instagram DMs are the biggest source of leads

What We Actually Found

  • Confirmed ✓ — After 2 hours, conversion drops 60%. Response time directly correlates with bookings.
  • Changed ✗ — Users want AI that sounds like them, not a generic bot. This shifted our entire AI approach.
  • Surprised! — WhatsApp is 2x more important than Instagram for Israeli solo pros. We redesigned channel priority.

4 Pain Points from 12 Interviews

Synthesizing 12 interviews and 3 shadowing sessions revealed four critical patterns:

Response / Lack of Response
92%
Channel Fragmentation
75%
Lead Prioritization
67%
AI Trust & Voice
58%
Pain points prioritization matrix

Pain Points Prioritization

#1 pain: Response / Lack of Response — leads go cold when the owner is busy. This became the north star for the design.

One Problem, One Hypothesis

Problem & Hypothesis Statement

Despite varied stories, every interview pointed to the same struggle. I sharpened the insights into a single design challenge — the Problem Statement.

Solo professionals can't work and sell at the same time. Every missed response is a lost customer. They need one place for all client communication, instant responses while working, and zero lost leads — without hiring staff.

From the problem statement, I crafted a testable Hypothesis Statement to guide design decisions and validate with users.

If

we centralize all customer communication channels and enable automatic, efficient responses that retain leads and customers

then

owners maximize profits and save on staffing costs — even when they're physically unavailable for sales and service

One Workday, Six Breakdowns

Mapping a typical workday revealed exactly where leads slip away — from morning inbox to evening exhaustion.

The Reality Today

Mornings start optimistic, but fragmented channels (WhatsApp, email, Instagram, Facebook) demand manual sorting. Once the owner leaves for a job, inquiries pile up. By evening, they're exhausted — racing to revive cold leads while service quality drops.

The Vision

One system that collects leads automatically, categorizes by urgency, and responds in the owner's voice — even on-site. Smart follow-ups keep leads warm. By office return, everything is organized and waiting.

Collect Leads
Categorize
Prioritize
Leave for Work
Unavailable
Return to Office
Action
Go through all leads from all communication channels
Start categorizing service sales and technical support inquiries
Prioritize response urgency according to business goals — sales to new leads, support and service to existing customers
He leaves for a pre-scheduled installation, at which time he is unavailable to answer inquiries
He continues to receive leads and service inquiries across all channels but will only be available to respond in a few hours
Returns to the office and starts sorting out the mess again and trying to revive as many sales/service inquiries as possible without compromising his service
Task List
A. Checks email, business WhatsApp, and Facebook messages for new inquiries

B. Collect all leads into the CRM system / Excel file
A. Go through and read each contact to see if it is for sales, service, or support

B. Mark inquiries by categories using colors, tags

C. Enter the referral details by region, reason, and other parameters
A. Goes through sales inquiries and checks what is most urgent to handle

B. While also responding to service and sales inquiries

C. Everything needs to be recorded to ensure proper follow-up
A. Starts driving — cannot answer questions

B. Arrives at the location, unloads equipment and doesn't have time to answer the phone
A. The installation takes a long time and during this time inquiries are not answered

B. He finishes the installation and returns to the office. After work and travel, he is already tired
A. Arrives at the office and begins the filtering and prioritization process again without energy, which hurts his sales and service ability
Feeling
Feeling enthusiastic
Feels like a waste of time
Confused — for him everything is important
Upset — knows he could lose customers during this time
Worried — maybe there are requests that require immediate attention and he doesn't know about it
Exhausted and powerless
Opportunities
Collecting references from all systems into one system
Prioritizing and labeling leads by lead type
System notifications by urgency — missed messages, new messages
Setting a status in the system that will activate the smart autoresponder
Automatic response by type of inquiry — "I'll get back to you as soon as possible" or answering regular questions via the bot
Smart follow-ups to reduce load
Part 3

Planning

Planning

9 "How Might We" Questions

Research insights reframed as design challenges across three categories:

Customer Service

How might we automate repetitive customer questions while keeping the interaction personal?
How might we standardize service quality so every client feels well-supported?
How might we ensure customers get fast, professional replies even when the owner is busy?

Sales Problems

How might we create scalable, personalized sales journeys without extra human effort?
How might we centralize all leads in one place so nothing slips through the cracks?
How might we guarantee immediate engagement with every new lead?

Time Management

How might we bring all client data and communication into one simple system?
How might we ensure no client detail or promise is forgotten?
How might we give owners clear insights into sales and service performance without extra work?

Feature Map: Every Screen Justified

Full product scope mapped before design — core features, AI automation, UX needs, and business impact — ensuring every screen serves a real user need.

FigJam feature mapping board — AI & Automation, UX, Core Features, Business Impact

Product Feature Map

FigJam board mapping AI automation, UX requirements, core features, and business KPIs

Part 4

Design

Design

Research-Driven Screen Design

Every screen addresses a specific pain point uncovered during research. No feature without evidence.

CRM Dashboard

One glance shows everything a solo pro needs about their business communication.

  • AI Insights panel — proactive tips based on conversation data and lead behavior
  • Channel breakdown — see which platforms bring the most leads (WhatsApp, Instagram, Facebook, Gmail)
  • Task summary — urgent, in progress, and completed tasks at a glance
  • Total inquirers chart — trend lines for all channels over the last 30 days
MessAge CRM Dashboard

Unified Smart Box

WhatsApp, Instagram, email, and website — one inbox. No more app-switching.

  • All conversations unified — messages from every platform appear in a single thread
  • AI draft suggestions — the AI prepares replies in the owner's voice, ready to review and send
  • Lead context sidebar — see the lead's history, source, and score without leaving the conversation
  • Quick actions — assign, snooze, tag, or escalate with one click
MessAge Smart Box — unified inbox

Lead Pipeline

First contact to conversion, tracked visually. No lead gets forgotten.

  • Kanban-style pipeline — drag leads between stages (New, Contacted, Qualified, Won, Lost)
  • Lead scoring — AI ranks leads by engagement level and response urgency
  • Source attribution — see which channel each lead came from
  • Follow-up reminders — automatic alerts when a lead hasn't been contacted in 24h
MessAge Lead Pipeline

AI Agent Builder

The heart of MessAge — train AI to respond like you, not like a robot.

  • Voice & tone training — feed the AI your past messages so it learns your style
  • Response templates — set up auto-replies for common questions (pricing, availability, location)
  • Preview before send — review every AI-generated reply before it goes out
  • Confidence meter — the AI flags responses it's unsure about for manual review
MessAge AI Agent Builder

Task Management

Every follow-up and to-do linked to its lead — nothing falls through the cracks.

  • Auto-generated tasks — the AI creates follow-up tasks based on conversation context
  • Priority sorting — urgent tasks surface to the top automatically
  • Lead linking — every task is connected to its lead and conversation history
  • Completion tracking — progress bar shows daily task completion rate
MessAge Tasks
Part 5

Results

Results

Projected Impact by the Numbers

Based on user research and industry benchmarks for AI-powered CRM tools:

73%
Faster lead response time
3.5x
More daily conversations managed
40%
Higher lead-to-client conversion
12h
Saved weekly on manual messaging

Key Takeaways

3 Lessons Learned

  • AI trust is designed, not assumed. Show the "why" behind every AI action — non-negotiable.
  • Shadowing beats interviews. Richest insights came from watching pros work, not asking about it.
  • Automate, don't add dashboards. Solo pros want leads handled, not another screen to check.

3 Things I'd Change

  • Test with real data sooner. Placeholder content masked hierarchy issues at realistic volumes.
  • Give voice training its own sprint. "Sound like me" was most valued but hardest to nail.
  • Iterate more on chat UX. Conversational interfaces need different thinking than traditional UI.
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